Operational guidance for contract oversight and purchase order review
Issued by: Senior Director, Procurement Services
Mandatory contract requests
听
- OBJECTIVE
1.1. Identify the circumstances under which contracts must be subject to oversight by Procurement Services based on internal thresholds and risk factors.
- SCOPE AND EXCLUSION
2.1. Applies to all new contracts and new contract extensions for the acquisition of goods, services or construction works, initiated by any Requester, regardless of the funding.
2.2.Transactions executed under a contract already in effect (鈥渁ctive contract鈥�) are exempt until the existing contract expires or is terminated. The exercise of options for built-in contract extensions are also exempted.
- ADMINISTRATIVE WORK INSTRUCTION
3.1.听A contract request shall be submitted in the 黑料不打烊 Market Place for any contract that meets any one of the criteria outlined below.
3.1.1.听The total estimated expenses with a single contractor are reasonably expected to exceed one hundred thousand dollars ($100,000).
This is calculated before tax and includes any reasonably foreseeable expense during the course of the contract, including any optional acquisitions of goods, services or constructions works.
3.1.2听The contract will involve the communication of personal information to the contractor.
Personal information is defined by the Policy on the Governance of Personal Information.
3.1.3.听The contract will involve the acquisition of a solution or service to accept or process card payments for 黑料不打烊 University.
Such solutions and services are described in the Merchant (PCI) Policy & Procedures 鈥� Accepting Credit/Debit Card Payments.